Updated: Thursday, April 2nd 2020
I want to take the time to address the ever prevalent question - "How will Covid-19 affect my wedding or event plans at Shining Waters". I want you to know that I understand the stress and anxiety that can come with planning, without being in the midst of a pandemic. I assure you that Shining Waters is monitoring the coronavirus (COVID-19) situation closely and will keep all of our clients up to date as information becomes available. With so many affected, I plan to work with all clients on the best solution following guidelines set by the CDC, local and international health authorities.
My hope is that we are all following government recommendations and by the time the season kicks off, we will all be able to move forward as usual. Below you will find some policies and options Shining Waters has come up with in hopes that it will alleviate some of the stress.
Please note: Shining Waters is currently closed to the public. With a heavy heart, I have had to postpone all meetings and viewings until April 19th and will reevaluate as new information becomes available. I am available by email, phone, and text.
Postponing Your Event
Should you choose to postpone your event, it is ideal that you let us know as soon as possible. Not just to ensure your choice of date but to check availability with catering. Note that food & beverage prices can change come 2021. I am happy to provide a list of alternative dates Shining Waters has open for the rest of 2020 and 2021. There is limited availability for Saturdays in 2020 and dates will be given on a first come first serve basis.
With regards to payments, any amounts already paid, including deposits, will be carried over to your new date. Another deposit is NOT required to move your date and no changes will be made to your venue rental or ceremony fee. I am currently working with our preferred caterers about their pricing structure and will update once I have clearer information. Payment schedules will be adhered to at 60 days, 30 days, and 14 days (see payment schedule below or refer to your agreement).
60 Days Prior to Event Date - Client agrees to pay a minimum of 50% of the estimate based on their current guest count.
30 days Prior to Event Date - Client agrees to pay a minimum of 75% of the estimate based on their current guest count.
14 Days Prior to Event Date - Final numbers are due along with menu choices and confirmation of rentals and services. Client agrees to pay 100% of the final confirmed invoice.
Choosing To Move Forward
Currently, Shining Waters is planning to move forward with our upcoming season until otherwise informed. We will be taking necessary precautions to ensure sanitation and safety measures are met.
Some precautions we are implementing are:
Shining Waters will be increasing our cleaning and disinfecting standards to ensure all surface areas, handles, etc are continuously wiped down to minimize the risk of germs being spread
Additional soap dispensers will be placed in all washrooms. Touch-less paper towel dispensers have been installed
We have ordered 8 hand sanitation stations to be place around the marina
All staff will be re-trained on proper hand washing, food and beverage handling, and provided with the necessary materials to properly sanitize their stations
Things to Consider:
Minimizing the number of guests placed per table
Cut down on your guest list, have a more intimate affair
Ask those guests who have traveled outside the country or province to abide by public health guidelines of self-isolation for 14 days
Ask any guests who are feeling ill to stay home to avoid further spread
Avoid hugging and kissing, perhaps your MC could announce a fun way to greet each other!
**Some of these considerations are based off of current rules & may need to be changed/ altered
Cancelling Your Event
If the reason your event cannot go ahead as planned due to Government decision to close all venues, Shining Waters will release you of your contractual obligation. If this is not the case and you decide to cancel your event, initial deposits and monies paid will not be refunded.
I am confident we can find a plan that works best for you and your party. I will continue to plan and move forward with each of you to ensure your event is perfect! We are so lucky to live in such a digital world, if you need me I am here! Stay safe and stay home if you can, let's all do our part to get this over as quickly as possible.
Manager Special Events & Weddings
Shining Waters Marine
148 Nautical Way, Tantallon NS